Eureka Coal Heritage Foundation

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Vendor Information and Applications

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Please Note: Food Vendor applications and Rules can be downloaded HERE. Craft Vendor applications and rules can be downloaded HERE.

FOOD VENDOR RULES AND REGULATIONS:

1. PRICES must be posted prior to opening food booth. This will be STRICTLY enforced this year. Any vendor not posting prices will not be permitted to open.

2. ALL vendors responsible for any governmental regulations and/or certificates needed for operation. Mandatory – certificate of insurance must be submitted, preferably with application, listing Windber Borough and E.C.H.F. as the Certificate holder.

3. ALL vendors responsible for picking up trash around site. NOTE: Garbage removal is included in price of each site.

4. VENDOR spot size is 10' X 10' each.

5. NO early tear downs. This will be enforced. Anyone closing before closure of the event will not be invited to participate next year.

6. HOURS of operation:

a. OPTIONAL: Thursday 6:00 -10:30 pm (Street Dance),

b. Friday 8 p.m. - 11 p.m. (Street Dance)

c. Saturday: 11 a.m. - 7 p.m. (may open earlier if desired)

d.   Sunday 11 a.m. – 5 p.m. (may open earlier, if desired)

7. Each vendor is encouraged to communicate with committee PRIOR to event to ensure adequate power needed is available. Note: All vendors are urged to bring their own electrical cables. Water extremely limited, few hookups available. You must furnish the gov’t approved proper hose for water connection. (1st come 1st served.)

8. MINERS’ Memorial Day committee shall not be responsible for any theft or loss incurred by vendor. (Some private security will be provided) Festival nights only.

9. Reservation payment (non refundable) must be received prior to May 1, 2017. *

* Subject to site availability *Event held Rain or Shine

10. We ENCOURAGE you to offer a ‘different’ variety of food items. e.g. ethnic, etc.

Committee reserves the right to limit amount of same items among vendors.

11. As a family friendly event, be advised that Loud shouts to attract customers are absolutely forbidden. Any violation of this term will meet with immediate closing of your site.

We realize that there may be some duplications in food offerings, that is why we encourage you to diversify your menu. We have enjoyed large crowds in the past, and as such ALL vendors have an opportunity to sell their foods. New this year, we will attempt to furnish a tent to allow your patrons a chance to sit and enjoy their meals under the tent.

Thank you for your cooperation.

Dave Petrunak  814-467-9122 or Peggy Walls 814-467-8603 E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

MINERS’ MEMORIAL DAY COMMITTEE

P.O. BOX 142, WINDBER, PA. 15963

Visit our website @ www.echf.windberpa.org

____________________________________________________________________________

17th ANNUAL



Windber Miners’ Memorial Day Celebration

FOOD VENDOR APPLICATION / RULES

2017 EVENT DATE: JUNE 15,16,17,18, 2017

Dear Vendor,

Our 17th year is sure to be an exciting one. We have added an extra event Thursday the 15th from 6:30 pm to 10:30 we will host a Fabulous Truck Show, with ALL sizes.huge to tiny trucks. A Street dance will also be held 7:30-10:30.

Below you will see this year’s pricing for each 10' X 10' space. Set-ups will be held earlier than previous years.

$190.00 per space for commercial vendors $60.00 for Non-profit, charities

Plus.... if you need to use our electrical hook-up cords...additional $10.00 each.

In past years we had some issues with providing enough power, we continue to try and resolve all electrical issues. However, space is STILL limited..so First come, first accommodated....do NOT delay. Please complete the following information and return with your payment.

DEADLINE : May 1, 2017

Vendor Name: ___________________________E-mail: _____________________

Vendor Address _____________________________________________

Vendor Phone: __________cell:______________e-mail: _____________

Number of Spots: _________________

Number of Electric Hookups: 110 ___________ 220 ___________________

Amps. Needed: -------____(very important to list this information)______________

Special requirements: ___________________________________________________

Food items sold: ____________,________________,_______________,_________________,

_____________________,_______________,_____________________,

Please list any other issues we need to be aware of to accommodate your needs:

__________________________________________________________________________

Do you have your own electrical cords? Yes ___ How long?_____ No ______________

Set up times can be scheduled beginning Mon., June 12, - Wed. June 14, 2017 Reserved times for set-up must be scheduled with committee. Let us know your time preference. Any deviance with these times must be pre-approved.

Eureka Coal Heritage Foundation website: www.echf.windberpa.org

Additional questions? E-mail Peggy Walls at This e-mail address is being protected from spambots. You need JavaScript enabled to view it



Note: Rain or Shine, No refunds

MAKE SURE TO LIST ALL INFORMATION REQUESTED !!!

REPLY SOON – PLEASE include your registration fees ----- Hoping to see you in 2017 !!



Return application to: Miners’ Memorial Day Committee, ATTN: Food ChairmanP.O. Box 142, Windber, Pa. 15963

______________________________________________________________________

CRAFT VENDOR APPLICATION / RULES

EVENT DATES: JUNE 15,16, 17, 18, 2017 ------ DEADLINE: MAY 1, 2017

Dear Prospective Craft/Display Vendor,

We invite you to join our 2017 festival. To ensure that we can accommodate you and ensure the integrity of our festival, we ask that you respond to this registration request no later than the May 1, 2017 deadline. Be sure to get your registration in early, as sales of same (like) items will be limited at the discretion of committee.

DISCLAIMER: ALL vendors responsible for applicable tax collection and must provide certificate of insurance listing Windber Boro & E.C.H.F. as certificate holders.

The ‘Craft area’ will be located in our Miner’s Park, covering an area on Graham Ave. from 15th to 13th St.. This area provides limited shading. There will still be very limited space on Graham Ave. across from the food court.(Outside the craft area). You must check the box below if you wish to locate across from Food Court. We will make every attempt to meet your needs.

VENDOR NAME: _______________________________________________________

VENDOR Address: ______________________________________________________

VENDOR E-mail: _____________________________________ ________(appreciated)

VENDOR Phone: Area Code _______, ________________________

NUMBER of spots requested: @ 65.00 per spot _______________________________

ITEMS for sale: __________________________________________________________

________________________________________________________________________

SPECIAL request? e.g. Electricity 110 V______ AMPS _________

SALES TAX EXEMPT NUMBER: _____________________________

_______I plan to Attend/Sale items for Thursday evening Events. (check if “YES”)

______ I would like to be in the area near the food court (check if “YES”)

______ I would like to be in the same area as last year (Check if applicable)

Upon completion of the registration process, we will fax/mail you a map to designate your location.

Please return this registration to:

MINERS’ Memorial Day Committee

ATTN: Craft Chairman, Peggy Walls

P.O. Box 142

Windber, Pa. 15963

In the event you have questions not addressed herein please refer to the contact numbers on the General Information/Regulation page. We look forward to seeing you join us in 2015.

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CRAFT SHOW HOURS:

Fri. June 16, 2017 – 5-10 p.m.(optional);

Sat.June 17, 2017–10a.m.-?? p.m.,
Sun. June 18, 2017 11a.m. - 5 p.m,

ALL QUESTIONS AND CORRESPONDENCE should be DIRECTED TO:

Miners’ Memorial Day Committee, Attn: Peggy Walls, Box 142, Windber, Pa. 15963. PHONES: Peggy: (814) 467-8603



GENERAL INFORMATION:

1. FEE: - $70.00 PER each 10'X10' booth. No refunds - rain or shine. Make checks payable to:
ECHF, and mail to: ECHF MINERS’ MEMORIAL DAY COMMITTEE, ATTN: PEGGY WALLS - CRAFTS; P.O. BOX 142, WINDBER, PA. 15963

2. Acceptance letters will be mailed or e-mailed back w/ location of your spot.

3. Exhibitors are responsible for their equipment. Display area must be maintained within space.

4. NO early take down of display, and booths must be staffed at all times.

5. SETUP will be:

Thursday 6/15/17 12-3 pm,

Friday 6/16/17 - 12 p.m - 3 p.m.;

Saturday 6/17/17 - 7 a.m. - 9 a.m.

6. Merchandise must meet approval of MMD committee, otherwise you will not be invited back.

7. Registration fee: 65.00. Donated items will no longer be required.

8. Saturday – Providing crafter has lighting, may remain open past the normal 8 p.m. closing.

Crafters have option to be open Thurs-Sat. Night (although only street dance in the eve.)

NOTE: Musical entertainment will continue until 11 p.m

ALL SPOTS MUST BE PREPAID PRIOR TO SETUP - -- Payment deadline: May 1, 2017

RULES / REGULATIONS

1. NO toys that propel will be allowed.

2. NO discount or ‘seconds’ signs permitted.

3. ALL cars must be moved to designated parking area.

4. Applicant must provide own tent, table, chairs, table covering, etc.

5. ALL soda cans, garbage, extra inventory must not be in sight of public.

6. Certificate of Insurance required, listing Windber Boro & ECHF as Certificate holder. (send w/ app.)

7. $25.00 returned check fee on all returned checks.

8. NO exhibitor may sell their space to a non-exhibitor.

9. NO pornographic sales, MMD committee reserves right to dismiss such activities.

10. The craft/food areas will be under general surveillance of police w/ overnight security -

Saturday night only. Exhibitor responsible for items left unattended after hours.

11. Electric service MUST be requested at time of and on application. (THIS IS LIMITED)

12. NO vendor is permitted to sell chances on their merchandise, or for any other venue.

13. Crafter must furnish all needed electrical cords. Service is limited to 110V & you will be sharing an outlet. Electrical service to provide lighting only; any electrical equipment must receive prior committee approval. Additional electrical need may necessitate vendor be moved outside the designated “craft area”.

14. Sales Tax # must accompany application.

15. NO LATE/ BEYOND DEADLINE applications will be accepted.